Event Liability (non-NYU parties)

Prior to the event you must deliver a Certificate of Insurance to the facility in charge of the space. The Certificate should be accompanied by a note listing the name of the event sponsor, the date of the event, and the location of the event (since some departments control multiple venues).

If you already have insurance coverage, please have your insurance company send the facility in charge of the space a Certificate of Insurance with the following specifications:

• You or your company must be listed as the Insured.
• The event sponsor must be listed as an Additional Insured.
• The Insurer/Producer name and contact information must be on the Certificate.
• The policy start and end date must encompass the entire length of your event.
• The policy must include General Liability coverage of at least $2,000,000 per occurrence and $2,000,000 aggregate.
• If you are bringing a vehicle or employees, please contact the University for advisement on their requirements for Automobile Liability coverage and Workers’ Compensation coverage.

If you DO NOT have insurance coverage of your own, you may obtain coverage by filling out the online or paper (pdf) application provided on this website. Payment must be received prior to the event. A Certificate of Insurance will be issued upon receipt of payment. The Certificate of Insurance is your proof of coverage. Present it to the facility in charge of the space prior to the event.

Participants Legal Liability provides coverage for claims you are legally obligated to pay because of actions brought against you, the Named Insured, by players and/or other participant(s). Participant means any player, coach, manager, staff member, team worker, official, media personnel, cheerleader, or band member practicing for, or participating in, the sporting event. This means all of your team members and players and any participating non-members! Participant liability insurance, like all liability policies, would provide coverage to the injured party only if the insured was found liable.

****Failure to comply with one, or both, of the following requirements will affect Participant Legal Liability in place for any event even if a Certificate of Insurance is provided.****

For sports participants, you must have Accident Medical coverage in force. Failure to purchase Accident Medical insurance will mean that Participants Legal Liability will be subject to a $10,000 deductible. For more information about Accident Medical coverage, please visit the Accident Medical page on this website.

You must also have a Waiver and Release form system that is regularly maintained, or Participants Legal Liability will be subject to a $10,000 deductible. This system must secure and maintain properly executed Waiver and Release forms for all participants. For minor participants (under eighteen years of age) you must always secure and maintain properly executed Minor Waiver and Release forms signed by the parent or legal guardian.

How to report a claim:

Philadelphia Process (Liability Claims)

1. Gather the Facts

When reporting a notice of loss, please provide as much detail as possible. This should include, but not be limited to, Insured Name, Contact Name, Policy Number, Date of Loss, Location of Loss, Cause of Loss, Your Policy or Reference Number, Initial Steps Taken to Mitigate the Loss, Type(s) of Damage and Estimated Amount of Loss.

2. Report

• Available Online
• Philadelphia Insurance Companies
  Attention Claims Department
  One Bala Plaza, Suite 100
  Bala Cynwyd, PA 19004-0950
• Phone: 800-765-9749
  Fax: 800-685-9238
  Email – claimsreport@phlyins.com

3. Follow Up

The claims customer service department will immediately process your first notice of loss and you will be contacted by your servicing representative.